Setting Up Automated Employee ID Generation

Automating Employee ID creation helps ensure consistency and accuracy across all staff records. Once configured, the system will automatically assign IDs based on your chosen format and sequence. Follow the steps below to set up and generate Employee IDs:

1. Go to Company > Company Setting.

2. Locate Auto-Generate Employee ID and click Edit.

3. Enable the Auto-Generate Employee ID option.

4. Configure your Employee ID Format using the available components:

Organization – Select from the following codes:

• DEPT_CODE → Department

• COST_CENTER_CODE → Cost Center

• EMP_GROUP_CODE → Employee Group

• WORK_LOC_CODE → Work Location

Fallback if empty – Define a default value to be used when no matching data is found under the selected codes.

Join Date – Choose your preferred date format to include the employee's joining date.

Running Number – Select the length of the running number (between 2 to 6 digits).

Sequence Number – Set the starting number for your sequence. The default value is 1.

5. Review the Preview to confirm the format. If everything looks correct, click Save to apply your changes.

6. Click Generate Missing IDs to automatically assign Employee IDs to staff who do not have one.

7. In the pop-up confirmation, click Continue to proceed.

8. The most recently generated Employee ID will be displayed in this section for your reference and tracking.

9. If manual changes were made to an employee's ID, you can regenerate it anytime from the employee's Employment Details page.