This guide aims to help you record overtime accurately for weekdays, days off, rest days, and public holidays based on the employee's start and end times. By following this approach, you'll be able to calculate the necessary additions for payroll synchronization effectively.
Configuring Overtime Setting
1. Go to Timesheet > Timesheet Settings > Advanced Settings.
2. In the Overtime section, select the "Based on start and end working hours" option under Default Daily Overtime
and configure the overtime tolerance.
Important: The calculation of overtime tolerance will be based on the employee's work week schedule or scheduled shift.
Example: If the work week schedule is “Monday to Friday, 9:00 AM to 6:00 PM”:
- Tolerance Overtime (Start Working Hour): If set to 15 minutes, overtime will be calculated if the employee clocks in earlier than 8:45 AM.
- Tolerance Overtime (End Working Hour): If set to 15 minutes, overtime will be calculated if the employee clocks out after 6:15 PM.
3. Next, select the appropriate options under the Count overtime on non-working days section to include Day Off, Rest Day, or Public Holiday.
The overtime calculation logic will vary depending on the employee's work week. This is determined by whether the employee works under:
- Fixed Schedule (Fixed Start and End Time Work Week)
- Scheduled Shifts (Flexible Work Week)
For employees scheduled through a shift, the following work week types are supported:- Fixed Daily Working Hours with a Scheduled Shift
- Flexible Daily Working Hours with a Scheduled Shift
Kindly refer to the detailed calculations for each work week type below.
Count Overtime based on Employee Start - End Time for Fixed Start-End Time Work Week
| Normal Day | When employees time in before the scheduled start time or time out after the scheduled end time: Example: Work week schedule: Monday to Friday, 9:00 AM to 6:00 PM with a 1-hour lunch break Employee Time Data:
|
| Rest Day/Off Day/Public Holiday | When there is time recorded on a Rest Day, Off Day, or Public Holiday:
Work week schedule: Monday to Friday, 9:00 AM to 6:00 PM with a 1-hour lunch break
|
Count Overtime based on Employee Start - End Time for Scheduled Shifts
(Flexible Work Week)
Requirements:
- The scheduled shifts must be published.
- Open shifts must be claimed by the employee.
| Normal Day | When an employee times in earlier than the scheduled shift start time or times out later than the scheduled shift end time. Example:
Employee time data:
|
| Rest Day/Off Day/Public Holiday | When there is time data on Rest Day, Off Day, or Public Holiday. Example:
Employee time data:
|
Related guidelines:
Setting Up Count Overtime based on Minimum Daily Working Hours
Managing Timesheet Pay Type List
Creating Overtime Planning for Employees
Viewing Scheduled Overtime as an Employee
Setting Up Lateness and Undertime
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