Checklist for Getting Started with Payroll - Philippines Companies

Modified on Fri, 19 Apr at 12:16 PM

When you're setting up the payroll module for the first time, here are the things you need to take note of.

Note: You can click on the links throughout this article to find out more about particular topics.

Step 1: Check Key Information

In order for payroll to work properly, the following information is required. Please ensure that all details have been filled out correctly.

For the company

Under Company > Company Settings:

Registered Address
Logo
Country
Currency
Sector
Tax Identification Number (TIN)
Social Security System Number (SSSN)
Pag-ibig Number
Philhealth Number (PHN)
Work Week
Public Holidays

For each employee

Under My Employees > Personal > Profile & Personal Contact Details

Date of birth
Marital status
Blood Group

Under My Employees > Personal > Residency

National ID *Note that Nationality needs to be set by Admin under Career Progression in order for this field to work
Country of birth
Residency Status

Under My Employees > Personal > Bank details

Bank details

Under My Employees > Employment > Employment Details

Custom employee number
Country of work
Currency

Under My Employees > Employment > Salary Contribution

Tax
SSS Contribution
Pag-Ibig Contribution
Philhealth Contribution
ROHQ
Minimum Wager

Under My Employees > Career Progression

Nationality / Citizenship
Rate of pay
Basic pay
Joining date

Step 2: Add Pay Types

The default pay types such as basic salary, salary contributions, loans, etc. will already be in the system, so you don't need to set these up.

All tax, SSS, Pag-Ibig and Philhealth contributions will be automatically calculated and added to each employee's payroll.

The basic salary will also be automatically calculated, taking into account any leave that the employee has taken.

If you have any other pay types that are applicable, you can add them in two ways:

From the Pay Types Gallery
By creating a New Pay Type

Adding pay types from the Pay Types Gallery

When adding Pay Types, you can first look at our Pay Types Gallery to see if it already exists.

Go to Payroll > Settings > Type > From Gallery.

You can search for a pay type using the search bar, or filter by type.

To add a pay type, click on the "+" button next to the pay item you'd like to add. You will be taken to the "Pay Type" screen.

Click "Clone".

Creating New Pay Type

If you don't see what you want in the Pay Types Gallery, you can click on New Pay Type to create one from scratch.

For each Pay Type, be sure to fill out the following information:

Fill in the name and a short description for the pay type
Select whether it is an Addition (to add to pay) or Deduction (to deduct from pay). For example, commission is an Addition, while unpaid leave is a Deduction.
3. Select the Tax Code.
Select whether it is Tax Applicable
Select whether it is SSS Applicable
Select whether it is Philhealth Applicable
Select whether it is included in the daily rate computation.

Editing Pay Type

If at any time you wish to edit or delete a custom pay type, you can click on the pencil icon to edit, or the bin icon to delete.

System pay types cannot be edited or deleted. They will not have the pencil or bin icon showing.

Adding Pay Type to Payroll

Once the Pay Type is set up, you will be able to add it to a particular employee's payslip by clicking on the Add Pay Type dropdown menu in each payroll.

Step 3: Configure Payroll Settings

Go to Payroll > Settings > Other Settings

Set up the company's payday and payment frequency. By selecting the "Salary Paid Twice a Month" option, you will be able to configure the following necessary details.

Step 4: Create and Run Payroll

When you're ready to run payroll, you can follow the steps outlined in this article.